Hosted Exchange

MS Exchange is more than just email: It integrates apps like Outlook, messaging and other MS Office apps, whilst offering near-instantaneous syncing across all devices. In addition, since we hosted it off-site, Exchange email also offers exponentially better security.

Either form of email is great but each one has some unique advantages.

The comparison below shows Office (either 2016 or 2019) vs 365. Please bear in mind that the Office supplied by Venom IT is part of the hosted desktop service which gives you certain advantages over one-time purchased Office. For example, we offer indefinite archiving of all your emails and documents, full system rollback in case of disaster and full UK-based telephone support for the duration of your contract.

Yes. At a small, one-off fee of £13 per user, we can easily migrate all your old emails onto your new Microsoft hosted Exchange email services.

Of course, you do! Keep in mind though that there’s a reason why some email services are free. Here are a few questions to help you decide whether you should stay on a free service, or switch to hosting MS Exchange:

• How many email users and accounts do you have? If there are 5 or more, you might want to consider MS Exchange – please read on.
• Next, does your email provider offer free 24/7 UK-based, telephonic emergency support?
• Do they offer free 9 am-5 pm UK-based, telephonic tech support?
• Finally, does your current email provider offer 100Gb mailbox size?

You should also consider:

• Exchange is a dedicated system rather than a shared system. Accordingly, it means changes you make instantaneously sync across all devices.
• Exchange offers superior integration with other productivity tools such as email and messaging, calendars, MS Office apps and workflow automation.
• Your data is exponentially safer due to stringent security measures and automated
• Larger attachment size – with attachments of up to 40Mb, you can more easily send and receive important documents.

Predictable costs in simplistic IT environments mean you can focus on what you do best. Plus, you won’t worry about accidental IT events that could otherwise impede your business.

MS Exchange 2013 offers 50Gb and MS Exchange 2016 and 2019 each offer 100Gb. Put that together with a limitless amount of older emails that you can archive indefinitely.

In the unlikely event that you use up all 50Gb, you will have the option to upgrade to a 100Gb mailbox. Yet, in the even more unlikely event of using up your 100Gb allotment, we’ll ask you to archive some of your older emails.

Tip: Use your mailbox properly

In our experience, in the very few cases where people exceed their 100 Gb data limit, it’s often a result of using the mailbox incorrectly. Rather than emailing large documents to yourself for backup, invest in a proper, cloud backup system that automatically saves changes and can roll back accidental or malicious changes.

Standard Outlook connects to a POP3/ IMAP email account for a single user. Outlook for Exchange, on the other hand, allows for integration and teamwork. Accordingly, you can sync and share calendars with other people, create meetings, create and share public folders, contacts, tasks, memos etc.

Maintenance is usually scheduled for 11pm-4am, and you will be notified prior to that. During this time, you may lose access for brief periods. All incoming emails are diverted to our failover servers, which means you won’t lose any emails. However, there might be a slight delay before they appear in your inbox.

Yes. SharePoint is a collaboration tool that integrates with MS Office, and is mostly used for document sharing, management, remote access and storage. SharePoint can also be used for integration of other MS apps such as Skype for Business and MS Project, or even web building.

Do you have round-the-clock security guards who protect your data centre? Venom IT does.

Staying with security – it’s likely that your server uses a maximum of 512-bit encryption. On the other hand, our servers use 2048-bit encryption, which is considered fit for military use.

IL4 > IL2

In addition, if you checked the security rating for your data centre, you might be surprised to find it doesn’t have one at all, or is at best rated IL2. Venom IT data centres are rated IL4 according to the UK government’s standards, which means it is considered fit for banking purposes.

Additionally, consider the fact that we have a dedicated team of experts, which means we can react faster to cyber threats and recover disasters more quickly.

You remain in complete control of critical business elements such as user accounts, quotas and folder management, thanks to our intuitive web-based control panel. When it comes to the boring-but-important geek stuff, we take care of patching, security and backups – leaving you free to focus on what you do best.

All “smart” mobile devices can easily connect to your email account, so you will never be out of touch. In most cases (very old tin boxes excluded) any device with internet connectivity can also access your email via the Microsoft Outlook Web app.

Nothing. Your monthly subscription includes the initial setup, support, device integration and archiving.

Firstly, thank you, but you forgot to mention we’re also cheaper. Secondly, once your order has been placed, one of our technicians will contact you and help you decide on a migration plan and schedule. From there on, you may sit back and relax (or carry on with your other work) because we’ll take care of everything.