Hosted Solutions

Hosted Exchange

Enhance your E-mail facilities with Venom that increases productivity and security and is powered by Microsoft’s Exchange.
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A first Class, secure, and cost-effective Hosted Exchange solution.

With Venom’s Hosted Exchange solution, it gives you piece of mind that your emails are receiving world class protection. Venom provides email scanning, link checking, filtering, and attachment sandboxing to ensure maximum security. 

For business operations there is no question that Microsoft’s Exchange 2019 is the front runner in e-mail solutions due to the limitless handling and storage capacity. Its lightweight sibling, 365 Mail does not have the handling capacity, storage capacity or archiving ability that Exchange has, nor does it come with support. All this makes Exchange the e-mail of choice for larger businesses. 

Partnered with Venom you also receive 24/7 support and protection from anyone trying to peer into your business operations in the form of scams, hacks, ransomware, and everything in-between. You will also be able to take your emails with you anywhere on any device and it simply synchronizes across all your devices. 

EVERYTHING STORED IN ONE PLACE

ANTI-SPAM AND ANTI-VIRUS PROTECTION

DATA SOVEREINGTY

ADVANCED & RELIABLE SUPPORT

EVERYTHING STORED IN ONE PLACE

Superior storage, Archiving and Rollback

 Exchange’s excellent versatility allows it to be set up for what suits you and your business, including annual to indefinite archiving. Boasting a 100GB inbox and 40MB attachment size you can send even the biggest of files without and worry and store them comfortably and securely.

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ANTI-SPAM AND ANTI-VIRUS PROTECTION

Advance and robust anti-spam and anti-virus solution for the digital age

 With Venom’s Hosted Exchanges’ spam control measures it will make sure that all unwanted emails are kept out. Combine this with Venom’s robust anti-virus and anti-spam software keeping out any malicious emails from reaching you, it really does make our Hosted Exchange solution an essential tool for any business.

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DATA SOVEREINGTY

UK local data centres that comply with GDPR regulations

When you chose to partner with Venom you are guaranteed data sovereignty as all our data centers are right here in the UK ranging from Manchester to London. This makes it much easier to comply with the GDPR regulations as UK data needs to be held in the UK.

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ADVANCED & RELIABLE SUPPORT

Venom are here when you need them, on-hand 24/7

With decades of combined technical experience, Venom’s friendly and experienced technicians will be on hand 24/7 to give your business the help it needs. With an SLA of 2 hours you can depend on the Venom team to resolve any issue quickly and efficiently.

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FAQs

Frequently Asked Questions

What is Microsoft Exchange?

MS Exchange is more than just email: It integrates apps like Outlook, messaging and other MS Office apps, whilst offering near-instantaneous syncing across all devices. Because we hosted it off-site, Exchange also offers exponentially better security.

What is the difference between 365 mail and Microsoft Exchange, and how do I choose between them?

Either form of email is great, but each one has some unique advantages.

The comparison below shows Office (either 2016 or 2019) vs 365. Please bear in mind that the Office supplied by Venom IT is part of the hosted desktop service which gives you certain advantages over one-time purchased Office. For example, we offer indefinite archiving of all your emails and documents, full system rollback in case of disaster and full UK-based telephone support for the duration of your contract.

 MS Exchange from Venom IT365 Mail
Full UK-based supportYesNo
SubscriptionMonth-to-month1 year
GDPR complianceAll data is UK-hosted and storedUnknown
Licence typeRentedRented
Automatic product upgradesAvailable on request at no chargeYes
Automatic security updatesYesYes
Automatic feature updatesNoYes
Email AliasesUnlimitedLimited
Mailbox size100GB50GB
Email Backup

  • 45-day full restore; 150-day recovery of deleted items


  • Unlimited archiving standard


  • Indefinite archiving


  • No native backup solution; 14-day recovery of deleted items


  • Limited archiving on most plans


  • Limited to 2-year retention

Does Venom IT offer an email migration service?

Yes. At a small, one-off fee of £13 per user, we can easily migrate all your old emails onto your new Exchange email.

Why pay for Exchange? I get email for free elsewhere.

Of course you do. Keep in mind though that there’s a reason why some email services are free. Here are a few questions to help you decide whether you should stay on a free service, or switch to MS Exchange:

  • How many email users and accounts do you have? If there are 5 or more, you might want to consider MS Exchange – please read on.
  • Does your email provider offer free 24/7 UK-based, telephonic emergency support?
  • Does your email provider offer free 9am-5pm UK-based, telephonic tech support?
  • Does your current email provider offer 100Gb mailbox size?

You should also consider:

  • Exchange is a dedicated system rather than a shared system, which means that changes you make are almost instantaneously synced across all devices.
  • Exchange offers superior integration with other productivity tools such as email and messaging, calendars, MS Office apps and workflow automation.
  • Your data is exponentially safer due to stringent security measures and automated
  • Larger attachment size – with attachments of up to 40Mb, you can more easily send and receive important documents.

Predictable costs and simplified IT environments mean you can focus on what you do best, and not worry about unexpected IT events that could otherwise have impeded your business.

What’s the data cap on my MS Exchange mailbox?

MS Exchange 2013 offers 50Gb and MS Exchange 2016 and 2019 each offer 100Gb. An unlimited amount of older emails can be archived indefinitely.

What happens if I go over my mailbox data cap?

In the unlikely event that you use up all 50Gb, you will have the option to upgrade to a 100Gb mailbox. In the even more unlikely event of using up your 100Gb allotment, you will be asked to archive some of your older emails.

Tip: In our experience, in the very few cases where people have exceeded their 100 Gb data limit, it was invariably due to using the mailbox incorrectly. Rather than emailing large documents to yourself for backup, invest in a proper, cloud-based backup system that automatically saves changes and can roll back accidental or malicious changes.

What’s the difference between Outlook for Exchange and Standard Outlook?

Standard Outlook is connected to a POP3/ IMAP email account, and is designed for a single user. Outlook for Exchange, on the other hand, is designed for integration and teamwork; you can sync and share calendars with other people, create meetings, create and share public folders, contacts, tasks, memos etc.

How do your maintenance schedules affect me? Will I miss any emails?

Maintenance is usually scheduled for 11pm-4am, and you will be notified prior to that. During this time, you may lose access for brief periods. All incoming emails are diverted to our failover servers, which means you won’t lose any emails. However, there might be a slight delay before they appear in your inbox.

What is SharePoint, and do you offer it?

Yes. SharePoint is a collaboration tool that integrates with MS Office, and is mostly used for document sharing, management, remote access and storage. SharePoint can also be used for integration of other MS apps such as Skype for Business and MS Project, or even web building.

Isn’t it better to keep my email and messaging service in-house and on-site?

Do you have round-the-clock security guards who protect your data centre? Venom IT does.

Staying with security – it’s likely that your server uses a maximum of 512-bit encryption. On the other hand, our servers use 2048-bit encryption, which is considered fit for military use.

And if you checked the security rating for your data centre, you might be surprised to find it doesn’t have one at all, or is at best rated IL2. Venom IT data centres are rated IL4 according to the UK government’s standards, which means it is considered fit for banking purposes.

Additionally, consider the fact that we have a dedicated team of experts, which means we can react faster to cyber threats and recover disasters more quickly.

You remain in complete control of critical business elements such as user accounts, quotas and folder management, thanks to our intuitive web-based control panel. When it comes to the boring-but-important geek stuff, we take care of patching, security, and backups – leaving you free to focus on what you do best.

What happens when I’m travelling and can’t get to my computer?

All “smart” mobile devices can easily connect to your email account, so you will never be out of touch. In most cases (very old tin boxes excluded) any device with internet connectivity can also access your email via the Outlook Web app.

Apart from the costs advertised on the website, what else do I need to pay for?

Nothing. Your monthly subscription includes the initial setup, support, device integration and archiving.

I already have MS Exchange, but I want to migrate to Venom IT because your service is so awesome. How do I do that?

Firstly, thank you, but you forgot to mention we’re also cheaper. Secondly, once your order has been placed, one of our technicians will contact you and help you decide on a migration plan and schedule. From there on, you may sit back and relax (or carry on with your other work) because we’ll take care of everything.

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Partnerships.

Partnerships & Accreditations