Written by Christoan Smit
20 Sep, 2019
To make a good brew, you need all the ingredients and the right equipment – kettle, cup, teaspoon, water, teabag, milk etc. – along with a good, logical process – you can’t very well pour the water if you haven’t boiled it yet.
Similarly, when deploying multiple machines (and for the purposes of this article we’re talking dozens, hundreds or even thousands) there are 4 distinct stages to the overall deployment process, and they need to be done correctly and in the correct order. They are:
This can be subdivided into (1) Plan, (2) Buy, and (3) Prepare for deployment by handling all the red tape (management approval, purchase orders etc.) and the logistics (e.g. where to safely house all the machines once they arrive?)
The Planning phase in itself consists of 4 stages:
Buying might involve not only the purchasing of the base computer, but also peripherals like screens, mice and keyboards, and protective cases for laptops and privacy screen filters for laptops and tablets to prevent ‘shoulder surfing’ in public places (which could expose your data).
An easy way of simplifying both your purchasing and your logistics, is by using a procurement framework such as YPO.
Simply put, this is the stage where you deliver system components to the system development team and make the machines available to their end users.
Finally, everybody has their new machine and all the machines are working, but… How do you roll out updates, patches and fixes? How do you perform ongoing physical maintenance, end-user support & training? When should you consider hardware upgrades (e.g. more RAM) to extend the life cycle of the computer? Most importantly: How do you protect the data?
You need to plan ahead for the day when the hardware becomes obsolete and needs to be recalled.
Shipping the computers in costs money, building them costs money, delivering them to their end users costs money, training & supporting the users costs money, recalling the machines costs money, reusing or recycling them costs money and administering the entire process costs money, so plan ahead and optimise the process as much and wherever you can.
Good IT management also means keeping track of each machine from beginning to end. “Where is it right now?” should never be a mystery.
Using Cloud services is another great way of reducing your overall purchasing, management and logistical problems. A Cloud provider such as Venom IT can provide Cloud-hosted desktops, which often means your existing hardware can be used for much longer without any drop in performance, whilst saving you money at the same time.
Venom IT also includes full support on all Cloud-hosted desktops, and offers an add-on support service for your physical computer fleet, with automated backups, health checks, security updates and so on.
Lastly, because zero data is stored on the physical machines (it’s all on the Cloud desktop) – you have less to worry about when reusing/recycling old machines.
For more info on how Cloud services can make your organisation more streamlined, easier to administer and more secure, why not get in touch with Venom IT? 0330 202 0220.